Exhibitor Quick Facts

Payments for exhibit space must be received withing 30 days of invoicing or space will automatically be cancelled. If space is assigned within 30 days of the conference, full payment must be received prior to booth assignment.

ACG accepts payments by ACH, Bill.com, credit card or check. Please refer to your invoice for details. A 4% fee will be charged for payments made by credit card.

Notice of cancellation or space reduction must be received in writing. A service fee of 25% of the total booth cost will apply to any cancellation or space reduction. No refunds will be issued to firms canceling or reducing booth size if space cannot be resold or if the trade show floor does not sell out.

There will be no refunds whatsoever for space canceled or reduced after March 13, 2026. All cancellation notices must be given in writing. Cancellation fees cannot be applied to future ACG meetings. Full payment must be received within 30 days of invoicing or space will automatically be cancelled. If space is assigned within 30 days of the conference, full payment must be received prior to booth assignment. All exhibitors agree to abide by the Official Rules and Regulations.

Cancellations will result in a loss of priority points.

A complete Official Exhibitor Services Manual from the Official Decorator will be available in July 2026. A link to the Manual will be available on the ACG 2026 meeting website and will be emailed to each exhibitor.

Note: Booth spaces are not supplied with carpeting, furniture or utilities. It is the responsibility of the exhibitor to order the products and services required for the booth space. Carpeting is required for all booth spaces.

The Official Exhibitor Services Manual provides exhibitors with the ability to order:

• Audio Visual
• Carpeting
• Cleaning Services
• Floral
• Furniture
• Lead Retrieval
• Utilities

The Manual will also provide information about shipping and handling and shipping labels.

Exhibitors are permitted to distribute food and beverages within their booth space. All catering items must be ordered through the Music City Center. A menu selection and order form will be included in the Official Exhibitor Services Manual.

Exhibitors may request an unlimited number of Exhibit Hall passes at no charge to the company. Exhibit Hall badges will only give company representatives access to the trade show floor.

Exhibitors who plan to attend scientific sessions must register for the meeting separately. ACG Show Management recommends exhibitors attending sessions carry both the Exhibit Badge and Attendee Badge as the Exhibit Badge gives access to the Exhibit Hall during off hours and the Attendee Badge gives access to the courses the representative is registered to attend.

Visit acgmeetings.gi.org to register for scientific sessions by clicking the “Register Now” button. Exhibitors will register for sessions under the ACG Non-Member “Exhibitor” category.

Set-up badges are available at the meeting registration prior to the opening of the Exhibit Hall for appointed contractors and staff entering the Exhibit Hall during set-up and dismantling times.

Inline and corner spaces

Standard in-line and corner booth spaces are 10’ wide, 10’ deep, and 8’ high. Side rails and counters are limited to 4’ in height. Regardless of the number of linear booths utilized, e.g. 10×20, 10×30, 10×40, etc., display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

The maximum height of 8’ is allowed only in the rear half of the booth space, with a 4’ height restriction imposed on all materials in the remaining space forward to the aisle.

When three or more Linear Booths are used in combination as a single exhibit space, the 4’ height limitation is applied only to that portion of exhibit space which is within 10’ of an adjoining booth.

Corner spaces are permitted to eliminate the outside draped side rail.

ACG does not permit end-cap booth spaces.

Island spaces

Each exhibit shall be installed so as not to obstruct the view of or interfere with neighboring exhibits. The visual disadvantage created by an island should be no greater than that which would be caused by an in-line space.

All display material, including hanging signs, is restricted to 20′ in height and a sufficient “see-through” or “walk-through” area with at least 25% visibility per side must be provided to avoid blocking the view of adjacent exhibits.

Exhibitors must leave a minimum of 1′ per side clear of structures regardless of height to prevent damage to the booth and its components during aisle carpeting and cleaning.

Island spaces 2500 square feet or larger, must maintain a 2’ setback from the aisle(s) on any booth structure’ or higher.

Should a company’s booth be designed in such a way that neighboring spaces are obstructed, the company will be asked to redesign their booth or relocate. All associated fees will be the responsibility of the exhibitor.

All island exhibit spaces 20′ x 20′ or larger must submit a booth layout for Exhibit Management and Fire Marshal approval by July 31, 2026. Plans should be submitted to Elaine McCubbin, VP, Meetings & Exhibitions at emccubbin@gi.org.

When submitting booth drawings, the following renderings must be provided for approval:

• Top, Side, and Front orientation
• Concept and Construction renderings
• Dimensions for all elements of the booth including setback measurements
• Rigging plans for any hanging elements

If demonstrations or presentations will be offered, the presentation area should be marked on the renderings.

The exhibit fee includes the space and if it is an inline/corner space, drape and a uniformly lettered, two-line decorative sign, 11″ x 17″, indicating the company name and booth number.

Carpeting is required and is the responsibility of the exhibiting company. The exhibitor may provide carpeting or rent carpeting through the Official Exhibitor Services Manual Carpeting must fully cover the booth space and be professional in nature, matching the decorum of the conference. At 12:00 noon on Sunday, October 11, an inspection will be made of the Exhibit Hall and exhibits that do not have carpeting will be assigned to the Official Decorator for installation and cleaning prior to opening. Charges will be billed to the exhibitor.

Exhibitors are not permitted to carpet outside their booth area without prior permission from the American College of Gastroenterology.

Furniture is not provided with the booth space and is the sole responsibility of the exhibitor. Furnishings may be rented through the Official Exhibitor Services Manual.

ACG permits booth giveaways and raffles provided they remain professional in nature. Giveaways must be approved prior to ACG 2026. Email emccubbin@gi.org for approval.

Exhibitors are responsible for any taxes, permits, and licensing.

The ACG does not have an EAC form, we only require a certificate of insurance at least 30 days prior to opening day.

Exhibitor designated contractors must carry their own insurance to cover exhibit material against damage and loss, as well as public liability insurance of at least $1 million per occurrence and $1 million aggregate against injury to the person and property of others. A
certificate of insurance naming the American College of Gastroenterology, Freeman Decorating and the Music City Center as additional insured must be received at least 30 days prior to the Exhibit Hall opening.

Certificates of insurance should be emailed to emccubbin@gi.org.

Shipping information and labels will be available in the Official Exhibitor Services Manual beginning in July 2026.

Exhibitor badges will be available for pickup outside of Exhibit Hall B of Music City Center during the following times:

The Exhibitor Service area will be located on the exhibit hall floor and open to exhibitors during the following times: